Commercial Management

The commercial management of a photovoltaic system encompasses various controlling tasks and activities aimed at optimising the economic performance of the system and achieving financial goals. Commercial management involves overseeing and executing all financial and accounting tasks associated with operating a photovoltaic system. Often, the commercial scope is greatly underestimated and can lead to liquidity problems. Additionally, as the operator of a system, you are simultaneously running a business that produces electricity. Deadlines must be met, accounting must comply with legal requirements, and you must stay informed about constantly changing regulations.

If you would like to hand over this responsibility, we will be happy to support you.

What Services Can We Provide for You?

Below, you will find the service descriptions for all areas of our commercial management, which include financial management, contract and risk management, claims handling, and corporate administration.

Financial Management

  • Financial Accounting, also known as External Accounting
    Recording and evaluation of all business transactions (booking of income and expenses), preparing the profit and loss statement and balance sheet, which form the basis for the annual financial statements.

    Financial accounting must adhere to a multitude of relevant laws and regulations when documenting and determining profits. It is mandatory and, therefore, cannot be avoided.

  • Management Accounting, also known as Internal Accounting – Controlling
    Business monitoring, evaluations, and reporting

    Controlling is not subject to any laws and can therefore be designed flexibly. An optimally designed controlling system is essential to leverage existing optimisation and cost-saving potentials, thereby increasing the profitability of the investment. Thanks to our experience, our controlling is structured in such a way that we can quickly identify potential.

  • Liquidity Management, also known as Cash Management
    Short-, medium-, and long-term liquidity management, budgeting, and distribution management

    With short-, medium-, and long-term liquidity planning, we keep an eye on your cash balance, protecting you from unpleasant surprises. During the profitable summer months, excessive distributions are often made, which can result in insufficient funds being available for repayment installments during the less profitable months.

    Furthermore, insufficient investment in maintenance can lead to higher repair costs and downtimes. Additionally, serious financial problems may arise in the future if reserves for repairs and decommissioning are not established. Moreover, the higher taxation of profits in subsequent years following savings from special depreciation should not be overlooked. To avoid such and other liquidity issues, effective cash management is essential.

Contract Management

  • Schedule Monitoring
    Compliance with legal regulations, termination deadlines, and corporate governance rules
  • Contract Optimization
    Optimization of contract terms, such as direct marketing or service agreements

    Active contract management can reduce cost and therefore increase profitability.

  • Invoice and Credit Notes Control
    Verification of invoices and credit notes from the grid operator and direct marketer

    Expected revenues should be reviewed to prevent liquidity shortages.

Risk Management

  • Insurance Review
    Examination of insurance terms and conditions

    It is advisable to regularly review the terms of the power plant insurance to ensure that the coverage meets current requirements and conditions. Regular checks help to identify gaps in insurance coverage, take advantage of new offers and better terms, and ensure optimal protection of the facility in case of damage. This help minimises financial risks and ensure the long-term profitability of the solar installation.

Claims Handling

  • Handling and Coordination of Warranty, Guarantee and Insurance Claims
    Damage reporting and assessment, insurance coverage review and damage documentation

    Handling cases regarding damage often require significant coordination amongst various parties. We take on the role of the central point of contact to ensure smooth communication and prompt problem resolution. Additionally, as the affected party, you bear the burden of proof. This necessitates a high level of expertise and experience to handle such cases efficiently and accurately. We can ensure that all legal requirements and deadlines are met to successfully pursue claims.

Company Administration

  • Management of Banking and Service Partners – acting as the point of contact for contractual partners
    Onboarding new contractual partners, contract management, and coordination of arising issues

    Professional management of partner relationships involves effective communication and coordination to resolve issues such as payment processing problems, account discrepancies or compliance with regulations. Additionally, we handle contract management, including the administration and updating of contracts and agreements. During the onboarding process of new partners, we support the procedures and ensure that all necessary documentation and information are correctly integrated. In the event of problems, we point out to the contractual partner the areas that require attention and work together to find a quick solution.

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  • Shareholder Management – acting as the point of contact for shareholders
    Updating shareholders, contract review, and organising shareholder meetings

    Within reporting and advisory services, shareholders are continuously informed about the current status of corporate matters, decisions, and developments. Upon request, they also receive advisory support. Furthermore, contract reviews can be conducted to ensure that corporate agreements and other relevant contracts meet the interests of all parties involved.

    The organization and management of shareholders’ meetings is also one of the services we offer. Careful attention is paid to recording and documenting all important resolutions and events. These comprehensive services ensure professional and transparent support in the management and administration of the company.